2022 Annual Congregational Meeting Minutes

April 24, 2022 PVUC ANNUAL CONGREGATIONAL MEETING
The annual meeting of the Pickering Village United Church congregation was held in the sanctuary on April
24, 2022. There was a quorum present.
ATTENDANCE:
Approximately 35 members of the congregation were present.
WELCOME AND OPENING DEVOTIONS
Meeting was called to order at 11:25 a.m. Rev. Dr. Steven Davis welcomed everyone and opened the
meeting with prayer.
MOTION FOR APPROVAL OF ADHERENTS TO VOTE
Rev. Karen Smart called for the motion, Motion moved by Bill Fox, seconded by Rowena Dunlop. Carried.
ELECTION OF CHAIRPERSON AND SECRETARY FOR THE ANNUAL MEETING
Rev. Karen Smart called for nominations from the floor for Chairperson for the annual meeting. Chuck Hay
was nominated by Bill Fox , seconded by Bob Martindale. Carried. Chuck Hay called for nominations for
Secretary for the annual meeting. Doreen Hallé was nominated by Bill Fox, seconded by Bob Martindale.
Carried.
ADOPTION OF THE AGENDA
Motion moved by Rowena Dunlop and seconded by Fran Sancroft that the agenda be adopted with change
in order of motion of approval for adherents to vote. Carried.
ADOPTION OF MINUTES FROM PREVIOUS CONGREGATIONAL MEETINGS
As the minutes from the previous ACM, March 8, 2020 were not available, this motion will be considered at
a future date when they are located.
ANNUAL REPORT
Moved by Brenda Plummer and seconded by Michael Odle; That the reports, with the exception of the
budget, be adopted in the order they appear in the Annual Report. There were no amendments. Carried
AUDITORS REPORT
Moved by Maddi Fitzpatrick, seconded by Rowena Dunlop that the Auditors Report be approved as written.
Carried.
2022 BUDGET APPROVAL
Sean Aune and Bill Fox presented the 2022 Budget. Sean spoke to the 2021 Budget and Actual expenses
and revenue, and Bill explained the 2022 Budget. Some highlighted items were;
a. The increase in the group insurance for the United Church of Canada.
b. Leasing of a photocopy machine and increased costs of printing and reproduction.
c. Discussion of utility costs. More options to change to LED lights downstairs in the gym and other
areas.
d. Fundraising. We are hopeful that we can start to plan fundraisers in the upcoming months of 2022.
e. Government funding during Covid. CEWS(Canadian Emergency Wage Subsidy), TEWS
(Temporary Emergency Wage Subsidy) and CERB (Canada Emergency Response Benefit)
available to us in 2021, but not for 2022.
f. There could be a deficit of $50,000 in 2022.
Motion moved by Maddi Fitzpatrick and seconded by Rowena Dunlop that the 2022 budget be adopted.
Carried.
The Finance Committee was thanked by Chuck Hay for all the work they have done during such difficult
times.
STEWARDSHIP CAMPAIGN
Chuck discussed that the mandate of the Working Group on Finance is to find ways to increase the earning
capacity of our building, and to respond to a decrease in givings. Council has approved in principle to
initiate an extensive Stewardship Campaign to run for the remainder of this year and perhaps longer. It
would be required to set up a steering committee to run this campaign as the Stewardship Committee is
unable to due to diminished number of members. A motion to undertake a financial Stewardship Campaign
was moved by Rowena Dunlop and seconded by Maddi Fitzpatrick. Carried.
MISSION AND SERVICE REPORT AND COMMITMENT FOR 2022
Ruth Webster thanked the congregation for the support of PVUC Mission and Service fund and other
outreach missions. In 2021 we exceeded our commitment of $15,000 by almost $6000. Motion moved by
Ruth Webster and seconded by Sharon Zurbrigg that the M&S target for 2022 be set at $15,000. Carried
NOMINATIONS REPORT
Motion moved by Tom Smart and seconded by Garry Fitzpatrick to accept the slate of nominees presented.
Carried
OTHER BUSINESS
Doreen Hallé thanked the ministers and the ministry team (Music Director, Choir) for all they have done
over the past 2 difficult years to help us continue to worship, share communion and help keep us together
as a congregation.
Chuck Hay thanked all who worked so hard to keep PVUC safe and running smoothly over the past few
years.
ADJOURNMENT
Motion moved by Bob Martindale and seconded by Rowena Dunlop to adjourn the meeting at 1:35p.m.